Organizing First DEC Meeting
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The DEC Handbook provides a checklist of actions to be completed during the first DEC Meeting, review the checklist below:
CHECKLIST:
- First Meeting Agenda and Chair Notes
- Election of Chair
- Submit District Chair Confirmation form on UIL website notifying UIL of selection
- Provide information for all DEC members to register in the UIL Portal
- Review and sign memo of understanding Word
- Review of C&CR Sections 21, 28, 29, 1203 and DEC Handbook
- Required DEC training in the UIL Online portal required for all members
- Discuss financial reporting requirements and DEC fiscal agent – Section 28(n)
- Any new amendments to the C&CR will be posted after the UIL council meeting and will go into effect August 2020.
- Establish district fees for participation
- Establish ticket prices for athletic contests and establish passes that will be accepted
- Discuss process for reviewing/approving Previous Athletic Participation Forms (PAPF)
- Establish athletic district schedules for each applicable sport
- Discuss Academic spring meet contest, debate, and one act play contests
- Establish district guidelines for each sport:
- Establish game administrator responsibilities
- Establish process for determining district postseason representatives
- Establish tie breaker procedures for each sport
- Discuss process for forfeits, postponed games, cancelled games, and games interrupted/shortened by weather
- Establish lightning procedure
- Discuss all-district meeting selection process/protocol